Executive Support Apprentice
Mountjoy specialises in providing professional and high-quality construction, refurbishment, building maintenance and facilities management services across the south of England.
We have an exciting opportunity for an exceptional and ambitious Executive Support Apprentice to join our dynamic team. This permanent position is well suited to an individual that is looking to advance their career and gain hands-on experience in a thriving and supportive workplace.
OUR COMPANY BENEFITS
- 31 days annual leave (including bank holidays) rising to 36 days with length of service
- We offer a flexible scheme to buy or sell up to 5 days of annual leave per year.
- Company sick pay after successful completion of probationary period
- Life Insurance
- Octopus Electric Dreams Car Scheme to enable staff to drive a new electric car - paid for through salary sacrifice.
- Cycle to Work Scheme
- Discounted Gym Membership
- Employee recognition scheme
- Length of Service Rewards
- Defined contribution Pension Scheme of 8% (3% Employer and 5% Employee)
- Our Employee Assistance Programme to support all staff
- Refer a Friend scheme
SUMMARY OF ROLE
A great opportunity has become available for someone to support the Executive team across a number of areas of the Business, whilst studying for a Leadership and Management degree qualification.
This is a varied role that would suit a well-organised and enthusiastic individual who will relish the opportunity to get involved in all aspects of marketing, communications and business administration support working as part of a small team.
Whilst some knowledge or experience in a similar role would be very advantageous, training and support will be provided
KEY RESPONSIBILITIES
Tender Administration
- Booking meetings and setting up tender folders as required.
- Monitoring bids/enquiries inboxes and tracking possible opportunities as required.
- Managing & distributing weekly agenda, recording decisions and circulating to all attendees.
- Maintaining the Tender Schedules, updating Win/Loss data to enable understanding of performance
- Support other departments as required (e.g. submission of accreditations, document design etc)
Marketing
- Responsible for producing a marketing plan and maintaining internal staff communication app feeds and liaising with other departments to post updates on regular basis.
- Responsible for maintaining the company website and social media, including Engage and LinkedIn and keeping news stories, case studies and other key information updated on a regular basis.
Building Projects
- Updating the Building Projects Training Matrix, ensuring that training is booked and completed prior to expiry.
- Updating the Health and Safety tracker, reporting non-conformances through the Incident Reporting
- Assist the delivery team in the production of Site documentation.
- Booking Meetings and setting up Project folders as required.
Executive Team
- Liaise with various business sections in reviewing, updating and maintaining the companies Integrated Management System (IMS).
- Assist the Executive Team in Auditing the IMS and securing 3rd party ISO certification annually.
- Co-ordination of company certificates/accreditations, ensuring they remain in date.
- Provide administration support to the Health and Safety team.
- Providing support for Charity events.
- Booking / Arranging meetings as required
QUALIFICATION REQUIRED
- Strong academic record with five passes at GCSE including English & Maths
- A-level or equivalent qualification to enable entry for degree level course (desirable)
EXPERIENCE
- Some knowledge or experience in a business administrative role
- Experience using web Content Management Systems (Dupal) or similar
- Experience in using Microsoft Office apps, including Word, Excel, PowerPoint
If you feel you have the skills and experience to become our Executive Support Apprentice, then please click “apply” now – We’d love to hear from you!
The company is an Equal Opportunities employer and a member of the Disability Confident Scheme and are also a member of the Hampshire Construction Training Association.
It is a further requirement that all staff must pass a DBS check.
Our Company values
We take pride in everything we do - Which means we expect all our employees to:
Present a professional appearance at all times.
Keep your work area safe, tidy and well organised.
Deliver a high standard of work at all times